Duties of the Clerk’s Office

Statutory Duties:

• Maintains custody of all township records
• Records and maintains township meeting minutes, posts all meeting notices
• Keeps township book of oaths and administers oaths
• Keeps township ordinance book
• Maintains the general ledger
• Prepares warrants for township checks and signs all checks
• Prepares financial statements
• Prepares tax certificates to supervisor prior to September 30th
• Appoints a deputy clerk
• Approves contracts
• Serves on assigned committees

Administers all Elections:

• Plans, organizes and oversees election activities
• Keeps voter registration files and conducts elections
• Makes address and name changes to current voters
• Cancels voters when they move or become deceased
• Issues voter ID cards to all voters
• Maintains voter master cards with signatures for all registered voters
• Updates voter history for all voters after each election
• Processes absentee ballots
• Prepares voting devices
• Supply precincts with necessary supplies for election day
• Proofs ballots
• Coordination of facilities for polling locations
• Trains Election Inspectors
• Issues, validates, and certifies petitions for local candidates and issues
• Relocates precinct boundaries

Non Statutory Duties:

• Township's FOIA (Freedom of Information Act) Coordinator
• Administers liquor license permit applications
• Administers solicitation permit program
• Administers payroll, insurance, and all human resources
• Answers the general township telephone lines
• Notary Public
• Coordinates the orders for supplies

Cemetery Administration:

• Prepares and maintains records
• Manages the sale of lots
• Prepares lot deeds
• Prepares legal documents for transfer of burial rights and other
• documents related to cemetery operations
• Maintains the cemetery grounds

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